For example, you can search for all the messages sent by Sara. When you select an option, Outlook adds a special script to the search box to limit its search.įrom: filters your search results to only show messages sent by a specific person. Refine (what to search for): When you’ve selected your scope, you can add other criteria in the Refine group. Scope (where to search): Here you can choose to search in specific folders, such as all your mailboxes, or just the current folder you’ve selected, which is your Inbox most of the time. Once you decide your scope, you can then refine your search further by selecting an option such as the subject line or the sender. When you click the search box, you can select a scope option on the left side of the ribbon. If you can’t find what you’re looking for, use the search tools on the ribbon to narrow down your search. When you’re finished, you can clear the search by clicking the in the search box. "ice" - because this is in the middle of the word "Office365" "365" - because this is the end of the word "Office365" "mail" - because this is the end of the word "email" For example, if the message subject contains "Email about Office365", the following searches will NOT find that item: NOTE: Searching will only find items if you search for an entire word, or the beginning of a word if you search for the middle or end of a word you will not find the item. Type expense NOT report ("NOT" needs to be in all caps) to find messages containing the word expense but not the word report. Type expense AND report ("AND" needs to be in all caps) to find messages containing both the word expense and the word report, but not necessarily in that order. Type "expense reports" (including the quotes) to find messages containing the exact phrase "expense reports." You can narrow your results even further by changing your search. Messages that contain the word or name you specified appear with the search text highlighted in the results. To find a word that you know is in a message, or a message from a particular person, type the word or person's name (you can use first, last, and partial names) in the search box. It’s at the top of your messages, as shown here: You can expand the folder pane by clicking the Minimize/Expand button, as shown here:įind the search box. Or, in addition to "Compact Navigation" being on, the folder pane might be minimized, so the icons are arranged vertically.
If you don't see this, "Compact Navigation" might be turned on, so you'll see icons instead, like this: In the navigation bar, near the bottom of the screen, click Mail.
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